Billing Information for VLGS Students
Below you will find details which build upon the general information under the Admissions section regarding scholarship, financial aid, tuition, and fees. If you have any questions, please contact an Admissions Counselor or a Business Office representative.
- Tuition Details
- Billing Information
- Financial Aid Refunds
- Withdrawals: Balances Due and Refunds
- Tuition Payment Policy
- Payment Options
- Accessing Your VLGS Account Onlin
- Payment Plans
- Frequently Asked Questions About Financial Aid at VLGS
- Unpaid Tuition Drop Policy
- Delinquent Accounts
- Release of Official Transcripts
Tuition Details
JD Students
JD Students are billed for tuition Fall and Spring semesters. JD credits taken during the Summer Session are billed on a per-credit basis and do not count toward residency requirements.
Accelerated JD Students
Accelerated JD students are billed in the fall, spring, and summer semesters.
Online Hybrid JD Students
Online Hybrid JD students may contact the Business Office for questions about billing.
Joint Degree Students
Joint degree students are billed (in addition to the JD charges) for the Master’s portion on a per-credit basis at the prevailing per-credit rate for 21 credits.
In addition to the 21 MELP-ONLY credits, Joint Degree students are permitted to “share” 9 credits from their JD program. The sharing needs to happen in the spring and/or fall semesters as the cost of these shared credits is assumed to be paid under the JD tuition price in the fall and spring semesters.
Joint Degree students must have a thorough understanding of their degree requirements. It is essential that they have read the academic regulations and program guidelines relating to this degree and that they regularly apprise their advisor and the Registrar of any changes in their program plan.
Master’s Program (Excluding LLM-ALS)
All Master’s Program students are billed for tuition on a per-credit basis at the prevailing per-credit rate for 30 credits.
Master’s Program – American Legal Studies (ALS)
All Master’s Program – American Legal Studies students are billed for tuition on a per credit basis at the prevailing per credit rate for 29 credits.
Billing Information
Bills will either be printed and put in student mailboxes or distributed via your Vermont Law and Graduate School email account and available through CampusWeb throughout the academic term. Bills will only be generated if there is a balance due. If a bill has not been generated, students should view their account on Campus Web. A student becomes liable for his/her tuition upon registration. Students at VLGS are expected to take responsibility for being aware of payment deadlines and policies. Failure to receive a statement of account is not sufficient cause for extending payment due dates.
Students may request a third-party billing by completing and submitting a Third Party Billing Form or requesting a form directly from the Business Office.
Please note that submitting a third-party billing request does not give Vermont Law and Graduate School permission to talk to the third party. If you would like a third party (spouse, partner, parent, guardian, employer) to be able to discuss your account/financial aid with us, an Information Release Form (or you may request a form directly from the Business Office) will need to be completed and submitted to the Business Office.
Financial Aid Refunds
Any student with a credit balance of $5.00 or more on their account will have the credit returned to them in the form of a refund disbursement check during the normal refund schedule. Any student with a credit balance of less than $5.00 on their account will have the credit returned to them in the form of a refund check at the end of the academic year.
Vermont Law and Graduate School Business Office issues checks every day during the first 2 weeks of a semester. After the first 2 weeks, checks are issued on Mondays and Wednesdays.
After the first 2 weeks of the semester, when a check is issued an e-mail notification will be sent to the student’s Vermont Law and Graduate School e-mail address. If the student has not received notification of a refund check, the student should view their account on Campus Web. All charges must be paid in full before refunds can be issued. If a student has a miscellaneous charge (health insurance, library fine, software charge, etc) on their account and has signed a Non-allowable Charge Form, indicating “NO”, a refund will not be issued until the charge is paid, or a new form is submitted, indicating “YES”.
Valid photo identification is required when picking up a refund check.
Vermont Law and Graduate School does not currently offer an electronic deposit option for your refund check.
If you would like special arrangements for your refund check (mailed to you off campus or deposited at Lake Sunapee Bank ONLY) please contact Accounts Receivable – studentaccounts@vermontlaw.edu.
Stop Payments
Any refund check reported as lost and requested to be reissued will be subject to a $20.00 stop payment charge on the student’s account. This charge will be deducted from the original refund check amount.
Withdrawals: Balances Due and Refunds
If you are considering withdrawing*, dropping** or taking a leave of absence, we encourage you to consult with your academic advisor, the Registrar’s Office, the Business Office, and the Financial Aid Office.
A student may receive a tuition credit for the semester in which he/she withdraws/drops depending on the date of withdrawal/drop, less non-refundable student fees and deposits. A student withdrawing (from a course or program) or taking a leave of absence from the school is responsible for completing all applicable paperwork as required by the program for which they are enrolled.
* a withdrawal is defined as a request to be removed from a class after the add/drop period, resulting in a Wd grade on your transcript.
**a drop is defined as the removal of oneself from a class prior to or during the add/drop period and is not recorded on your transcript.
Your balance due or refund will be based on:
- The date you submit the applicable form (Request to Withdrawal/Leave of Absence)—if you are a Residential student
- The date you last accessed the LMS (Learning Management System)—if you are a Distance Learning student less any non-refundable student fees.
- The date you submit written notification of withdrawal (date of request on Request to Withdraw form or date of email to Registrar) if you are participating in the Residential Summer Session.
- Any applicable Title IV Regulations (Federal Financial Aid) and scholarship pro-ration.
Note:
- Distance Learning students who are attending Residential Program classes will be subject to the Residential program withdrawal policy for those Residential credits.
- Residential students who are attending Distance Learning Program classes will be subject to the Distance Learning program withdrawal policy for those Distance Learning credits.
- Students participating in the AJD program will be subject to the Residential Program Withdrawal Policy for all semesters (Summer, Fall & Spring).
Dismissal & Suspensions
A student who is either dismissed or suspended for any reason during the academic semester will receive a tuition credit based on the applicable tuition credit percentage in effect at the time of dismissal/suspension (within 1st 4 weeks).
Residential Program
Tuition charges will be adjusted according to the following schedule for students taking Residential classes. Students are responsible for payment of non-refundable student fees in full if they withdraw*, drop**, or take a leave of absence after the start of classes/semester. A student withdrawing (from a course or program) or taking a leave of absence from the school is required to complete a Request to Withdraw/Leave of Absence form and obtain the Registrar’s signature.
* a withdrawal is defined as a request to be removed from a class after the add/drop period, resulting in a Wd grade on your transcript.
**a drop is defined as the removal of oneself from a class prior to or during the add/drop period and is not recorded on your transcript.
| Spring/Fall/Summer Terms | Tuition Credit |
| If last access date is prior to the beginning of the Term | 100% |
| If last access date is during the Add/Drop period | 100% |
| If last access date is during the first week * | 80% |
| If last access date is during the second week * | 60% |
| If last access date is during the third week * | 40% |
| If last access date is during the fourth week * | 20% |
| If last access date is during the fifth week * | 0% |
The date of withdrawal for the purpose of calculating the tuition credit is the date the student last accessed the Learning Management System (LMS).
Appeals to the above policy or calculation for special circumstances may be made in writing to the Business Office.
Transcript requests will not be released for any student who has an outstanding balance with Vermont Law and Graduate School until the balance and any applicable interest is paid in full.
Payment Plans:
Students who are enrolled in the payment plan option and withdraw during the refund period (first four weeks), should note that their refund will be calculated on the full amount charged, and not the amount remitted via the payment plan.
Distance Learning Program
Tuition charges will be adjusted according to the following schedule for students taking Distance Learning classes. Students are responsible for payment of non-refundable student fees in full if they withdraw*, drop**, or take a leave of absence after the start of classes/semester. A student withdrawing (from a course or program) or taking a leave of absence from the school must complete the Course Withdrawal/drop for or Leave of Absence form.
* a withdrawal is defined as a request to be removed from a class after the add/drop period, resulting in a Wd grade on your transcript.
**a drop is defined as the removal of oneself from a class prior to or during the add/drop period and is not recorded on your transcript.
Note: Within one semester, there are two Distance Learning Terms and this policy is based on terms for Distance Learning classes.
| Spring/Fall/Summer Terms | Tuition Credit |
| If last access date is prior to the beginning of the Term | 100% |
| If last access date is during the Add/Drop period | 100% |
| If last access date is during the first week * | 80% |
| If last access date is during the second week * | 60% |
| If last access date is during the third week * | 40% |
| If last access date is during the fourth week * | 20% |
| If last access date is during the fifth week * | 0% |
The date of withdrawal for the purpose of calculating the tuition credit is the date the student last accessed the Learning Management System (LMS).
Appeals to the above policy or calculation for special circumstances may be made in writing to the Business Office.
Transcript requests will not be released for any student who has an outstanding balance with Vermont Law and Graduate School until the balance and any applicable interest is paid in full.
Summer Session Withdrawal Policy
NOTE: The Accelerated JD program will not follow the Summer Session Tuition Credit Policy during the Summer Semester. Students participating in the AJD program will be subject to the original Tuition Credit/Withdrawal Policy
Students may add or drop courses before the second class meeting. VLS students need to do this through the Campus Web Portal. Students visiting VLS for summer courses must email the Registrar’s Office or go to the Registrar’s office before attending the 2nd class to report the “drop”. Tuition charges will be adjusted with no financial penalties during the add/drop period.
Withdrawing from a class may be done online via the Campus Web Portal. Please be advised that there is no date recorded when withdrawing online, and as such there will be no tuition credit adjustment made.
*If you wish to receive a tuition credit (if applicable) as a result of your withdrawal, written notice (Request to Withdraw form or email to Registrar) is required. If no written notification is received, no adjustments will be made to the student account.
Students who submit written notification of withdrawal (Request to Withdraw form or email Registrar) after the second class meeting are subject to the tuition credit schedule. The portion of tuition credit will be calculated on a daily pro-rata basis beginning with the first day of classes until the date of written notification of withdrawal.
There is no tuition credit after 60% of the session has been completed (see schedule below).
| Term | Date after which there is no Tuition Credit |
| Term I | June 8, 2015 |
| Term II | June 22, 2015 |
| Term III | July 13, 2015 |
| Term IV | July 27, 2015 |
| Eight-Week Course | July 9, 2015 |
Appeals to the above policy or calculation for special circumstances may be made in writing to the Business Office.
Transcript requests will not be released for any student who has an outstanding balance with Vermont Law and Graduate School until the balance and any applicable interest is paid in full.
Title IV Refunds
In addition to Vermont Law and Graduate School’s tuition credit policy, the Financial Aid Office is obliged to return to the federal government that portion of federal aid that is unearned. The Financial Aid Office will calculate unearned aid based on a daily pro-rata calculation. All Vermont Law and Graduate School scholarships will follow the same daily prorata calculation as unearned aid.
It is important to understand that after 60% of the semester has been completed, there will be no adjustment to the financial aid received. The daily prorata calculation follows the guidelines set in the Federal Return to Title IV funds regulations.
Students who withdraw prior to the 60% point in the semester, and who received Federal loans, will owe a prorated repayment to these loans. Vermont Law and Graduate School will calculate and return money owed to the Federal loan program as part of the refund/repayment process. Repayments due to the Federal loan program are first allocated to the Federal Stafford unsubsidized loan, then the Stafford subsidized loan, then the Perkins loan, and then the Graduate Plus loan. Any unused portion of Vermont Law and Graduate School scholarships and grants will be subject to the semester proration calculation. After payments to Vermont Law and Graduate School scholarships and grants have been satisfied, remaining funds (if any) will be used to repay outside scholarship sources and finally to reimburse personal payments (unless otherwise dictated by prior arrangements with an outside funding program). If the student is due a refund, any non-refundable deposits are subtracted from the refund.
You should be aware that if you withdraw early in the semester, you could potentially owe money to Vermont Law and Graduate School.
Transcript requests will not be released for any student who has an outstanding balance with Vermont Law and Graduate School until the balance and any applicable interest is paid in full.
Tuition Payment Policy
Residential Program: All tuition and fees are due to Vermont Law and Graduate School seven (7) days prior to the first day of classes.
Distance Learning Program: All tuition and fees are due to Vermont Law and Graduate School two (2) business days prior to the start of classes.
The Business Office will work with the Financial Aid Office to verify the amount of loan money the student will be receiving. Upon verification of the loan proceeds, tuition that will be covered by the funds will be deferred until receipt of the funds. If a student wishes to have charges on their account other than tuition – such as health insurance, library fine, software charge, etc – paid from Federal Loans, they will need to complete and submit a Non-Allowable Charge Form or you may request a form directly from the Business Office.
Payment, for any portion not covered by loan disbursement is due seven (7) days prior to the first day of classes for Residential students. Payment, for any portion not covered by loan disbursement is due two (2) business days prior to the first day of classes for Distance Learning students.
Payment Options
Students may pay by check, cash, money order, cashier’s check, credit card (MasterCard, Visa, Discover, or American Express only), or wire transfers (Please contact the Business Office for instructions). Students’ account numbers and/or names must appear on all checks and money orders to ensure they are credited to the appropriate accounts. Checks should be made payable and mailed to:
Vermont Law and Graduate School
Attn: Business Office
PO Box 96
South Royalton, VT 05068
Accessing Your VLGS Account Online
Your tuition statement is available online through Campus Web. Transactions are posted periodically, so please check your account frequently.
Using your Vermont Law and Graduate School username and password, you can access Campus Web to see your balance and more.
- Click on the Business Office in the blue ribbon at the top of the page.
- On the Welcome page of the Business Office, click on “My Billing Info” on the left side of the window
- On the My Billing Info page, please follow the instructions under Online Tuition Payment Information.
They are all in date order. If you have questions or concerns about your account, please contact the Business Office.
All amounts shown as negative numbers are credited to your account. All amounts shown as positive numbers are charges. At the very bottom of the history, there will be a Total for all Accounts. If this figure is negative, you have a credit balance. If this figure is a positive number, you currently have a balance due that needs to be paid immediately. If the figure is $0, then your account is currently paid in full.
Vermont Law and Graduate School now offers the option to pay your student account balance online via Campus Web. Log into Campus Web, click on Business Office, then My Billing Info, then the Go to Cashnet link in the right-hand column. Payments made online take at least 24 hours to process.
We accept American Express, Discover, MasterCard, Visa, and eCheck. There is a Convenience fee for all credit card transactions. Payments made online with a checking account or e-check are free of this convenience fee.
Credit card convenience fees are as follows:
- $1 – $19 transactions: 2.75% fee
- $20 – $109 transactions: $3 fee
- $110 and up transactions: 2.75% fee
Online payments are made through CashNet.
Please note that payments are transacted by an external entity. If you find that your address or any other information currently listed on your account in Campus Web is incorrect, please, send corrected information to registrar@vermontlaw.edu.
Returned Payments
If payments (checks, online) are returned by a student’s bank, these payments will be considered not made. If the students’ payments are returned for any reason (e.g. insufficient funds, stop payment order, closed account, etc.) Vermont Law and Graduate School will charge a $25.00 returned payment fee to their account. Notification of the returned item will be e-mailed to the student via their VLGS email address and a copy of the notification will be placed in their Chase Center Student box, if applicable.
Personal checks may not be used for repayment of a returned check or fee; only cash, money orders, and cashier’s checks are accepted. Vermont Law and Graduate School automatically submits all paper/physical checks twice for payment if the check was returned for any reason.
Payment Plans
Vermont Law and Graduate School offers payment plans, which allow a student to spread his/her tuition payments over a 4-month period each semester. Payment plans are currently offered to on-campus and residential students only.
Payment plans are for the Fall and Spring Semesters only. Payments are due on the 10th of each month, and late payments are subject to a $25.00 late charge on the 15th of each month.
The fall semester payment plan schedule is August 10th, September 10th, October 10th, and November 10th. The spring semester payment plan schedule is January 10th, February 10th, March 10th, and April 10th.
Payment plans that are in arrears for one month will be automatically terminated and the balance due on the account will become due immediately. Interest will begin to accrue on the balance from the date the plan was terminated at 12% per annum. Students who have had their payment plan agreements terminated will not be permitted to participate in the program in the future.
Any student who wishes to pay tuition from personal funds may enroll in this payment plan program. In other words, tuition that is not covered by financial aid may be paid over a period of four months each semester.
To participate in a payment plan, students must contact Accounts Receivable either in person or via email, before the first day of classes to obtain a payment plan application. A $75.00 non-refundable processing fee is required with each application per academic year. Payment plans may be for one or both semesters in an academic year. Applications must be re-submitted, with the non-refundable processing fee, for each academic year.
Frequently Asked Questions About Financial Aid at VLGS
If you receive financial aid after you have enrolled in this program, you will need to adjust your payment plan contract amount to a lower figure that reflects the aid you are to receive. It may be necessary to end your contract if the financial aid you receive pays the balance on your tuition account. To do this you will need to contact the Student Accounts Office at 802-831-1000, ext. 1271.
No. This payment plan is for tuition only. It is important to note here that all financial aid will be applied to a student’s tuition balance first.
Payment plans may be canceled at any time by notifying the Accounts Receivable Office of the cancellation in writing. Canceling a payment plan means that the balance due on the student account will become due and payable immediately.
You should budget all tuition and related fees that are not covered by each semester’s financial aid. Included in fees are SBA fees, graduation fees, student admin fees, and insurance fees. Please remember that student loan funds received are often less than the amount borrowed because of various fees taken out of the gross amount. The net amount of loan funds received and credited to your account will vary depending on your lender.
As stated previously, our payment plan is based on 4 payments each semester (separate contract for each semester). The fall semester is August-November. The spring semester is January-April.
If you have decided to apply for a payment plan, you will need to 1) determine how much money you wish to budget for each semester and 2) complete TWO of the enrollment form [one for fall semester (four payments) and one for spring semester (four payments)] and send it to:
Accounts Receivable
Vermont Law and Graduate School
PO Box 96
South Royalton, VT 05068
Please submit a $75.00 non-refundable check payable to Vermont Law and Graduate School with your paperwork. Your application will be processed and you will be notified as soon as it has been approved. Once approved, you will receive an acceptance letter with applicable clip-off coupons attached, which you will submit each month with your payment to VLGS.
Transcript requests will not be released for any student who has an outstanding balance with Vermont Law and Graduate School until the balance and any applicable interest is paid in full.
Unpaid Tuition Drop Policy
Any Residential student, who, by the last day of the add/drop period, still has a full tuition balance on their account will be notified using their Vermont Law and Graduate School email account regarding outstanding tuition & fee delinquencies and given seven business days from the last day of add/drop period to make payment or make payment arrangements. After seven business days, if no payment or payment arrangements have been made, the student will be subject to academic dismissal from VLGS. Appeals to this decision may be made in writing to the Comptroller in the Business Office.
Interest charges in the amount of 12% per annum, will be charged to all accounts with an outstanding balance beginning 30 days after the due date. This applies to all Residential students for whom financial aid has not fully covered the initial tuition charge or charges that are incurred during the semester (IT software/repair, Library fines, etc). A hold will also be placed on all outstanding accounts for grades, transcripts, and diplomas (if applicable).
Delinquent Accounts
If a student withdraws, takes a leave of absence, or is dismissed from VLGS and still owes a balance and no payments or payment arrangements are made within 120 days, the account will be sent to our current collection agency, Williams & Fudge, Inc. Statements of account, including interest on the account will be sent to the student every month. A certified letter of warning will also be sent for accounts at risk of being sent to collections.
Release of Official Transcripts
The release of grades, diplomas, and transcripts is contingent on the satisfaction of all financial obligations to Vermont Law and Graduate School. A student not meeting financial commitments may not attend classes and will be dropped from the enrollment.
Transcript requests will not be released for any student who has an outstanding balance with Vermont Law and Graduate School until the balance and any applicable interest is paid in full.
